Event Courier for Shows and Venues
An event courier that works to your build slot, not its own round. Stands, boxed literature, AV flight cases and the lanyards left on someone’s desk go straight from your door to the loading bay in a van carrying nothing else. In London a driver is usually with you within the hour, and the price is fixed before we set off.
- Goods in transit cover to £10,000
- DBS-checked drivers
- A real person, 24/7
Get a Price for Your Show
Collection postcode, venue, hall or stand number, and your goods-in time.
What does an event courier do?
An event courier moves stands, print, AV kit and display stock to a venue inside a set delivery window, then collects it again at breakdown. With us you get one dedicated van and driver for your job only, a fixed all-inclusive price agreed first, and a photo at the stand with the recipient’s name and the time. In London and the South East a driver is usually with you within 30 to 60 minutes.
What Our Event Courier Moves
Our event courier service runs stands, printed material and production kit between offices, print works, warehouses and venues anywhere in mainland UK. Every job is fast, reliable, direct and fairly priced, and the driver arrives for your goods-in time instead of joining the queue at the gate.
Stand Build Deliveries
Panels, flooring, furniture and graphics at the loading bay for your build-up slot, not an hour after it.
Get a QuotePrint to Venue
Brochures, delegate packs and signage driven from the press to the hall the evening before doors open.
Get a QuoteAV and Staging Kit
Screens, flight cases and lighting strapped upright in a van that stops nowhere else on the way.
Get a QuoteShow Morning Rescues
The box left at the office, collected within the hour and on your stand before the first visitor.
Get a QuoteBreakdown Collections
A van waiting when the hall closes, so your kit is off the floor before the organiser’s deadline.
Get a QuoteRoadshow Moves
One stand, several cities: carried from one hall’s breakdown straight to the next show’s build.
Get a QuoteProduct Samples
Demo units and launch stock delivered to the stand in their packaging, counted out and photographed.
Get a QuoteConference Materials
Name badges, lanyards and speaker kit handed to the registration desk with a named signature.
Get a QuoteWho Books an Event Courier
Anyone whose show can’t start without the kit. Most of what we carry is time-critical, fragile or expensive to replace, so it travels on its own with one driver handling it from collection to signature.
Events and Exhibitions
Organisers, stand builders and exhibitors working to a build-up schedule set by the venue.
Print and Media
Printers getting a finished run to the venue the same night it comes off the press.
Retail and eCommerce
Brands launching at a trade fair, with display stock and samples that must arrive complete.
Healthcare and NHS
Medical device firms taking demo equipment to clinical conferences and training days.
Manufacturing
Engineering firms moving heavy demo machinery and parts to an industry show stand.
Automotive
Dealers and suppliers delivering parts, display panels and kit to motor shows and launches.
Why an Event Courier Beats a Parcel Network
A missed build slot doesn’t cost you a delivery fee. It costs you the stand. Venues run goods-in to a schedule, and a van that turns up after its window can wait hours or be sent away, while you’ve already paid for the space, the staff and the hotel. Print is worse. A brochure run arriving at 11am for a 9am opening is waste paper, and the client remembers whose fault it was.
Shows are busy. There were 1,154 exhibitions at major UK venues in 2025, and in an Ofcom survey 68% of people reported a delivery issue in six months. A network handles a box four to six times. Yours is loaded once and unloaded once. Printers already use us for print and media work, and touring stands go on multi-stop roadshow runs.
Book by phone or online and the nearest van is sent. In London and the South East a driver is usually with you within 30 to 60 minutes, and outside it you get an honest ETA before you commit. Give us the hall, stand number and goods-in time. If traffic changes the ETA, we ring you before you ring us. At the stand the driver takes a photo, notes who signed and the time, and emails it straight over.
We size the van to the stand. Banners and literature fit a small van, a modular stand needs an LWB, and a full build with flooring goes in a Luton with a tail lift. Demo screens and sculptures get extra padding through our fragile and high-value service. Cover is £10,000 per consignment with £1m public liability, and our guide to what courier insurance covers explains declaring more. Agencies running a season can set up regular runs at an agreed rate.
What Venues Ask For Before Goods-In
Most delays at a loading bay come from missing details, not from traffic. Send us these with the booking and the driver gets through the gate first time.
Your Delivery Slot
Many venues and organisers allocate goods-in times during build-up. Tell us yours and we work backwards from it, allowing for the queue at the gate.
Hall and Stand Number
Large venues have several halls and entrances. The stand number, hall and the name of whoever is signing stop the driver wandering the site.
Vehicle Pass or Booking Reference
Some shows issue vehicle passes or require a booking reference at the gate. Forward it to us and the driver carries it with the job sheet.
Insurance Paperwork
Venues often ask contractors for proof of public liability cover. Ours is £1m, and we can send the certificate ahead of the show.
Packed Sizes and Weights
Give us the size of the largest crate or case. Anything over 2m long or 50kg changes the van, and we’d rather know before the day.
Labels on Every Box
Company name, hall and stand number on each side of each box. Loose kit gets mixed up on a crowded floor, and labels save the hunt.
What We Don’t Do at a Show
We’d rather you book the right firm than the one we happen to be, so here is where our job stops.
Stand Building
The driver delivers to the stand and helps unload. Putting the panels together is a job for your stand builder or your own team.
Forklift Work in the Hall
Heavy pallets inside many venues are moved by the venue’s own contractor. Our tail-lift Lutons get them to floor level at the bay without a forklift.
Long-Term Storage
We collect at breakdown and drive straight back to your base or on to the next venue. We don’t hold stands between seasons.
One more honest point. If all you’re sending is a box of leaflets a week before the show, a standard parcel service will usually cost less and get there in time. Book us when the deadline is today, the slot is fixed or the kit is too valuable to share a van.
Event Courier Prices and Van Sizes
You pay for the van your stand needs and the distance it travels. These are our published guide prices, and your figure is fixed in writing before we collect.
| Vehicle | Guide price | Typical show load |
|---|---|---|
| Small van (around 400kg) | from £39 | Roller banners, boxed literature, lanyards and a pop-up counter |
| SWB van (around 800kg) | from £49 | A pop-up stand with graphics, two screens and boxed stock |
| LWB van (around 1,200kg, 4m loads) | from £69 | A modular stand, long graphic panels and stand furniture |
| Luton with tail lift (around 1,000kg) | from £89 | A full build with flooring, AV flight cases or palletised stock |
Longer runs work out at roughly £1.10 to £1.80 per mile depending on vehicle size, distance and urgency. Congestion Charge, ULEZ, tolls, fuel and ferry fares are already in the figure. Nights, weekends and bank holidays cost a little more, and that’s inside the fixed quote too, which matters when build-up starts on a Sunday. There’s no postcode or rural surcharge for a show in a field or a country house.
How It Works
Four steps from the first call to your kit standing on the stand, with the price settled before anything is loaded.
Get a Fixed Quote
Send the collection postcode, the venue, what’s travelling and your goods-in slot. One all-inclusive price comes back in minutes, so the budget line is settled first.
Book Your Delivery
Choose now or a set time and forward any vehicle pass or booking reference. The price, the ETA and the cover arrive in writing.
We Collect
A DBS-checked driver arrives, usually within 30 to 60 minutes in London, then blankets and straps every case so nothing shifts on the motorway.
We Deliver Direct
No depot and no other drops. Your kit goes to the stand, and a photo with the signer’s name and the time reaches your inbox.
Worried the Stand Won’t Make the Slot?
You get a named driver, an ETA built around your goods-in time and a call the moment anything changes. Yours is the only job on board, so there’s no earlier drop to run late.
Fixed All-Inclusive Quote
Driver, fuel, ULEZ, tolls and waiting at the gate in one written figure, agreed before collection.
Dedicated Vehicle
Your stand is the only load in the van, so nobody else’s pallets lean on your graphics.
Photo and Signature POD
A photo of your kit on the stand, the signer’s name and the time, emailed the same minute.
24/7 Human Support
A real person answers at 3am on build day, knows where your driver is and can ring them.
Doors Open Soon and Something’s Missing?
Tell us what it is and which stand it’s for. We’ll fix the price on one call and send the nearest van.
Frequently Asked Questions
The questions people search for before they book an event courier, answered straight.
How much does an event courier cost?
It depends on the van and the distance. Our guide prices start from £39 for a small van, £49 for an SWB, £69 for an LWB and £89 for a Luton with a tail lift. Longer runs work out at roughly £1.10 to £1.80 per mile depending on vehicle size, distance and urgency. Every quote is fixed and all-inclusive, and night or weekend build-ups cost a little more inside that figure.
Do you cover events in London, Kent and Surrey?
Yes, and the rest of mainland UK too. We’re based in Croydon, so London, Kent, Surrey and the wider South East are home ground, and a driver is usually with you within 30 to 60 minutes there. For a show further away we send the nearest van and confirm an honest ETA before you commit. There’s no postcode or rural surcharge.
What time can exhibitors deliver to a venue?
That’s set by the venue and the organiser, not the courier. Most shows publish build-up and goods-in times in the exhibitor manual, and some allocate each stand its own slot. Send us yours when you book and the driver arrives inside it. We run at night and at weekends, so an early or late slot is not a problem.
Can you deliver to a large venue such as ExCeL London?
Yes. Large venues like ExCeL, Olympia and the NEC run controlled goods-in, so the driver needs the hall, the stand number and any vehicle pass or booking reference the organiser issues. Give us those with the booking and we’ll plan arrival around your slot. A tail-lift Luton puts heavy cases at floor level at the bay without a forklift.
What size van does an exhibition stand need?
It depends on the build. Banners and literature fit a small van, a pop-up stand with screens suits an SWB, and a modular stand with long panels needs an LWB with around 4m of load length. A full build with flooring, furniture and AV usually needs a Luton with a tail lift. Send the packed sizes and we’ll quote the smallest van that fits.
Can you collect our stand after the show closes?
Yes, breakdown collections are a large part of the job. The driver arrives as the hall opens for breakdown, waits while you pack down, loads and drives straight back to your base or on to the next venue. Late-night breakdowns cost a little more, and that’s inside the fixed quote. We don’t store stands between shows.
Book Your Event Courier Today
One call, one fixed price and one driver from your door to the stand, timed to the slot you’ve been given.