Exhibition Courier Services
Exhibition courier services for exhibitors, stand builders and agencies who get one build slot and no second chance. Tuesday, 7am, Hall S7. That’s the window. We send one driver in one van, usually with you within the hour in London, and drive your stand straight to the loading bay with nothing else on board.
- DBS-checked drivers
- Goods in transit cover to £10,000
- Photo or signature POD
Get a Fixed Show Delivery Quote
Tell us the venue, the hall and stand number, your build or breakdown slot and what’s travelling. A real person answers, day or night, and fixes the price on the call.
Do you offer exhibition courier services for trade shows and venues?
Yes. We move stands, graphics, AV, literature and product samples between your office, printer, hire company and the venue in a van that carries nothing else. In London a driver is usually with you within 30 to 60 minutes, works to your build or breakdown slot and hands over at the stand with photo or signature proof. The price is fixed before collection, and the phone is answered 24 hours a day.
Our Exhibition Courier Services
Our exhibition courier services take the stand, the screens and the boxes of brochures from wherever they are to the hall, in a van that carries only your consignment. Every run is fast, reliable, direct and fairly priced, and the driver who loads at your office is the one who unloads at the stand.
Build-Day Stand Deliveries
Panels, frames and flooring at the loading bay inside your slot, ready for the build crew.
Get a QuoteBreakdown Collections
Your kit loaded as the hall closes and back at base by morning, even after midnight.
Get a QuoteShow-Morning Rescues
The forgotten banner or demo unit on the stand before the doors open to visitors.
Get a QuotePrint and Literature Runs
Brochures, price lists and lanyards straight off the press and into the hall.
Get a QuoteAV and Screen Moves
Screens, lighting and sound kit blanketed upright and handed to your technician.
Get a QuoteProduct and Sample Drops
Launch stock and high-value samples kept in the cab, signed for by a named person.
Get a QuoteVenue to Venue Transfers
One show breaks down, the next one builds. Your stand goes straight across, no depot.
Get a QuoteConference and Awards Kit
Trophies, table plans, branded merchandise and registration packs at the venue on time.
Get a QuoteExhibition Businesses We Serve
Time-critical freight, fragile graphics and screens, and high-value demo kit all get the same secure single handling: loaded once, unloaded once, and never left in a shared van while it does other drops.
Exhibitors and Marketing Teams
In-house teams taking their own stand to three or four trade shows a year, often without a logistics person.
Stand Builders and Contractors
Firms with a crew booked for the build who need the missing panel or fixing kit there today.
Event and Experiential Agencies
Agencies running launches, roadshows and brand activations across several venues in one week.
AV, Lighting and Staging Hire
Hire companies sending replacement kit when something fails during the get-in or the show itself.
Organisers and Venues
Show teams moving registration desks, signage and lanyards, or covering a supplier who’s let them down.
Printers and Graphics Studios
Print houses finishing literature and graphic panels the night before and needing them on site first thing.
Why Exhibition Delivery Needs a Dedicated Van
Build-up closes at six. Your stand is still on a lorry somewhere near the M25, sorted through a hub with forty other consignments. What does that cost you? The space rental, the crew’s day rate, the travel and hotel for your sales team, and the leads you’d have taken on day one. You don’t get the slot back, either. Most halls run to a published build and breakdown timetable, and a missed window can mean waiting until the venue fits you in.
It’s a big circuit to get wrong. The UK’s main venues held an estimated 1,154 exhibitions in 2025 with around 6.8 million visits, and exhibitions alone generated £11.5 billion of economic output (EIA 2025 SASIE report). A shared freight network handles your crates four to six times through depots. Our show and venue runs loads them once and unloads them once, at the bay.
Ring us and a driver is usually with you within 30 to 60 minutes in London and the South East. Further out, we send the nearest vehicle and confirm an honest ETA before you commit. Going to Birmingham? The NEC alone hosts more than 500 events and over 45,000 exhibitors a year (NEC Group, 2025), so goods-in is busy. Screens and printed panels travel as fragile and high-value consignments, upright and blanketed.
We size the van to the stand, from a small van at around 400kg to a tail-lift Luton van when there’s no forklift at your end. Heavy cases that need two people at the bay go as a two-person stand delivery. Every case is strapped, and you can read how loads are secured before you book. The fixed quote includes fuel, tolls, Congestion Charge and ULEZ, with goods in transit cover to £10,000 per consignment.
Getting Your Stand Through Goods-In
Most stands that arrive late weren’t stuck in traffic. They sat at the marshalling area because the van had no slot reference, or the cases weren’t labelled for the right hall. Send us the organiser’s delivery instructions when you book and the driver arrives with everything goods-in asks for.
Label Every Case
Exhibitor name, show name, hall, stand number and an on-site mobile on every box and crate, plus “1 of 6” style counts so nothing is left behind at breakdown.
Slot References and Passes
Large halls usually run timed vehicle slots and a holding area. Forward the booking confirmation and the driver quotes it at the gate, not the other way round.
Forklift Work in the Hall
At many shows only the organiser’s appointed handling contractor may use a forklift inside. A tail-lift van and a pallet truck get most stands to the bay without one.
Our driver rings your on-site contact about ten minutes out, so someone is at the bay when the van backs in. If the stand isn’t ready for breakdown collection when we arrive, the driver waits within reason and keeps you posted, rather than leaving and rebooking. Small detail. It’s the one that saves a midnight phone call.
What We Carry and How It Travels
Show kit goes wrong in different ways. Graphic panels scuff, screens crack, literature arrives one box short and the demo unit turns up without its power lead. Here’s what our drivers do with each type of consignment.
| Consignment | How it travels | Handover |
|---|---|---|
| Modular stand and frames | Cases counted and strapped to the side wall | To the stand or bay you name, case count signed |
| Graphic panels and banners | Upright on edge, faces protected, never stacked flat | Checked for marks with your build crew |
| Screens and AV kit | In flight cases or blanketed, upright, kept off the floor | Named technician, photo on arrival |
| Literature and merchandise | Boxed, counted against your list before leaving | Stand manager or organiser’s office |
| Product samples and demo units | Kept in the cab with the driver, never left in an empty van | Named person only, signature and time |
| Furniture and display cabinets | Wrapped, blanketed and loaded last so they come off first | Placed at the stand where the bay allows |
Breakdown is where kit goes missing. Halls clear fast and boxes from neighbouring stands get mixed up. So the driver counts the cases against the number you gave us at build-up and tells you before leaving if one is short, while you’re still in the hall to find it.
Which Van Fits Your Stand
Tell us the stand size, how it packs down, the heaviest case and whether there’s a forklift or lift at each end. We’ll send the smallest vehicle that takes it safely in one trip.
| Vehicle | Guide price | Typical show load |
|---|---|---|
| Small van (around 400kg) | from £39 | Pop-up banners, literature, a demo unit or replacement part |
| SWB van (1 pallet, around 800kg) | from £49 | A shell scheme stand’s graphics, counter and boxed stock |
| LWB van (3 pallets, around 1,200kg, 4m loads) | from £69 | Most modular stands with screens, flooring and literature |
| Luton with tail lift (5 pallets, around 1,000kg) | from £89 | A full stand plus furniture and cabinets where there’s no forklift |
Guide prices are where a job starts. Longer runs work out at roughly £1.10 to £1.80 per mile, depending on vehicle size, distance and urgency. Build-ups and breakdowns often fall at night or over a weekend, and those hours cost a little more, but it’s all built into the fixed quote you agree first. There’s no postcode or rural surcharge, and ferry fares are included if the show is on an island.
Build-Up, Show Days and Breakdown
A trade show is three separate deadlines, and each one has its own problems. We’re on call for all of them, from the first case in to the last case out.
Build-Up
Collection the afternoon before or at dawn, timed to your slot. Nothing waits overnight in a depot, so your stand can’t miss a trunk lorry.
Show Days
Ran out of brochures by lunchtime on day one? We collect a reprint from your printer or office and have it on the stand the same afternoon.
Breakdown
Halls often release stands late in the evening. The driver waits at the bay, loads when you’re packed and delivers to base or the next venue.
When We’re Not the Right Choice
We’d rather you choose the right service than the one we happen to sell. Some show logistics need a different kind of supplier, and we’ll say so on the first call.
Shows Abroad
We cover mainland UK. Exhibiting overseas usually means a freight forwarder and an ATA Carnet, which covers goods for display or use at an exhibition or fair, as gov.uk explains.
Storage Between Shows
We don’t run warehouses. If your stand needs storing for weeks between events, use your stand builder’s store, and book us for each move in and out.
Lorry-Sized Builds
Custom space-only stands that fill an articulated trailer need a haulier and the hall’s handling contractor. We’ll still cover the late extras.
How It Works
Four steps from the first call to the signature at the stand, with the price agreed before anything moves.
Get a Fixed Quote
Give us the collection address, the venue, hall and stand number, your slot and roughly what’s going. One all-inclusive price comes back on the call, so your budget holder can approve it straight away.
Book Your Delivery
Confirm by phone or online and forward the organiser’s delivery instructions. Written confirmation follows with the vehicle, collection time, price and a direct line to the controller.
We Collect
A DBS-checked driver arrives, usually within the hour in London, counts the cases, straps everything and photographs the load, so you know exactly what left your office.
We Deliver Direct
The van goes straight to the venue with no other stops. You get updates on the way and photo or signature proof with a name and timestamp the moment it’s handed over.
Worried Your Stand Sits in a Depot Before Build-Up?
It can’t, because it never goes near one. Your cases ride alone from your door to the bay, and if traffic changes the ETA you hear it from us first, while there’s still time to tell the build crew.
Fixed All-Inclusive Quote
One price covering the driver, fuel, tolls, Congestion Charge and ULEZ, agreed before we collect a single case.
Dedicated Vehicle
Only your stand is on board, so it goes from your office to the loading bay without a detour.
Photo and Signature POD
A photo or signature with the recipient’s name and the exact time, emailed for your show file.
24/7 Human Support
A real person answers at any hour of build-up or breakdown and can tell you where your driver is.
Doors Open Tomorrow and the Stand’s Still in the Office?
Tell us the venue, the hall and how the stand packs down. We’ll fix the price and the collection time on the same call.
Frequently Asked Questions
The questions exhibitors, stand builders and agencies ask before booking, answered straight.
Can you deliver to ExCeL, the NEC or Olympia on build day?
Yes. Send us the organiser’s delivery instructions, your slot time, hall and stand number, and the driver works to them. Because the van goes direct from collection to the venue, there’s no depot delay eating into your window. We cover every major UK hall, including Manchester Central and the SEC in Glasgow, as well as hotels and conference centres.
Do you work 24/7 for exhibitions and trade shows?
Yes, 24 hours a day, every day of the year. That covers dawn build-ups, late-night breakdowns and weekend consumer shows. Nights, weekends and bank holidays cost a little more, and that’s built into the fixed quote you agree before we collect. A real person answers the phone at any hour.
Can you do a same day exhibition delivery if something’s forgotten?
Yes. Forgotten banners, extra literature and replacement demo units are some of the most common show jobs we do. In London a driver is usually with you within 30 to 60 minutes and drives straight to the venue. Give us the stand number and an on-site mobile, and the driver calls ahead so someone meets the van.
How should I label goods going to a trade show?
Label every case with your company name, the show name, the hall, your stand number and an on-site mobile number. Add a count on each one, such as 1 of 6, so nothing is left at breakdown. Keep the organiser’s slot reference or vehicle pass ready, because goods-in will usually ask for it at the gate.
What size van do I need for an exhibition stand?
Most modular stands, screens and literature fit a long wheelbase van, which takes around 1,200kg and lengths up to 4 metres. A shell scheme stand’s graphics and counter usually fit an SWB van. A full stand with furniture suits a Luton with a tail lift. Send your packed sizes and the heaviest case, and we’ll confirm the vehicle.
Do you cover exhibitions outside London?
Yes, anywhere in mainland UK. We collect in London and drive direct to Birmingham, Manchester, Harrogate, Glasgow or any other venue, then bring the stand back after breakdown. Outside London and the South East we send the nearest vehicle and confirm an honest ETA before you commit. There’s no postcode or rural surcharge.
Need It on the Stand Today?
No call centre, no hold music. You’ll speak to the team who runs your job, with a fixed price agreed before we collect.